Position Name:  Payroll and Human Resources Administrator                      

Status:  Full-time Monday to Friday

              (Expectation for flexibility)

Department:  Finance

Reports To:  Manager, Accounting and Human Resources                    


Purpose of Position:

  • To effectively implement Human Resources requirements and administer payroll and benefits
  • To ensure effective communication and liaison between Sterling’s Human Resources and all other departments and staff

Result Areas of the Position:

  • To improve Sterling’s position relative to the ‘8 competitive factors’
  • Meeting HR goals and payroll administration
  • Ensure ISO 9001 quality control compliance and documentation
  • To process new hires and liaison with staff and Human Resources management
  • Provide information and assist staff in various HR related matters when requested


  • PC knowledge and experience in outlook, word processing and spreadsheets
  • Experience in ADP payroll system
  • Conversant with Employee Standards Act and all relevant legislation
  • Exceptional organizational skills
  • Effective written and oral communication skills
  • Accurate and detail oriented
  • Positive, professional and persuasive manner
  • Prompt reliable attendance
  • Ability to work unsupervised
  • Ability to function well in a fast paced multi-task environment
  • College or University graduate
  • Self-motivated

Activities and Tasks:

  • Process hourly and salaried payroll on a bi-weekly basis accurately and continue improvement of process
  • Maintain all payroll related reports including benefits, pension and HR
  • Maintain all payroll and personnel files in an organized and confidential manner
  • Assist in benefits administration and respond to staff inquiries in a timely and professional manner
  • Implement rate changes related to group insurance, benefits and pension
  • Coordinate and implement internal and external advertising of positions including screening, scheduling & interviewing candidates.  Report summary of process
  • Forecast, recruit, interview and orient staff in a manner consistent with goals and strategies of the organization
  • Prepare Offer letter, Confidentiality and Non-Disclosure Agreements and background screening
  • Onboarding and orientation of new hires including Photo I.D. created for I.D. badge and systems access
  • Assemble completed documentation required new hire including S.I.N. and Direct Deposit for Payroll
  • Create and maintain all ISO Position Charters, HR sites and documentations ( Handbook etc.)
  • Research, prepare, submit applications and reports for wage training subsidy programs or grants
  • Liaison with Secondary Schools, Community College, and various employment agencies
  • Provide support training for co-operative education students and summer students
  • Update and maintain company employment job bank for short-term/part-time placement
  • Educate and train staff on policies and procedures and provide recommendations
  • Assist Human Resources Manager and various department managers as required
  • Report and maintain Employee Standards Act and Sterling Employee Association contract
  • Initiate improvements in processes and policies and aid in implementation
  • Other duties and projects as assigned and required

Perform activities required by the ISO 9001 and Sterling Quality Management System

Please apply to humanresources@sterling.ca